ExpertPay Digital Onboarding eliminates paperwork from the moment a candidate accepts an offer. The system generates offer letters from templates, triggers a candidate portal for document upload, manages internal approval workflows, and has the new employee fully set up in the HRMS before their first day — ready for payroll, attendance, and leave management from day one.
System-generated offer letters from approved templates. HR configures salary components, designation, and start date — letter is auto-populated.
New joiners receive a portal link to upload their passport, visa copy, Emirates ID, educational certificates, and any custom required documents — from any device.
Offer letters go through a configurable approval workflow — HR prepares, manager reviews, MD approves — with full audit trail.
Automatic probation period tracking per UAE Labour Law (6 months standard). HR receives alerts 30 days before probation end for performance review initiation.
Issue assets (laptop, phone, access card) to new employees during onboarding. Asset records are created and linked to the employee automatically.
Trigger the PRO service visa initiation workflow directly from onboarding for employees requiring UAE work visas.
Employment contracts stored securely against each employee profile with expiry tracking and renewal alerts.
Configurable onboarding checklist per role — IT setup, policy acknowledgment, uniform issuance, training enrollment.
Onboard multiple employees simultaneously from a single batch upload — ideal for project start-ups, events, or seasonal hiring.
UAE Federal Decree-Law No. 33 of 2021 requires employment contracts to be in writing and specify key terms (designation, salary, working hours, probation). ExpertPay offer letter templates are pre-configured to meet these requirements. The 6-month probation period (extendable to one year per mutual agreement) is tracked automatically with HR alerts before expiry. All documents are stored digitally, meeting UAE record-keeping requirements.
HR enters candidate details, configures salary components, selects letter template, and generates the offer letter in under 2 minutes.
Offer letter routes through the configured approval chain. Approvers receive email notifications and approve with a single click.
On approval, the system sends the candidate an invitation to the portal to view their offer, accept, and upload required documents.
HR reviews uploaded documents, requests any missing items, and marks each document as verified.
On document completion, the employee record is auto-created in ExpertPay — ready for payroll, attendance, and leave management.
Assets are assigned, access credentials issued, and onboarding checklist generated for the employee's first day.
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